Administrative Project Assistant Part Time (Hybrid)

Prestige Staffing is looking for a part time Administrative Assistant to help on a 3-6 month project. Need someone available to start work quickly who is able to pass drug test and criminal background.

Location: Clifton Road
Employment Type: Temporary, Part-Time
Schedule: 20 hours per week, flexible schedule
Work Arrangement: Hybrid (in-office 3 days per week)
Duration: September–December 2025 (with potential for extension)
Pay Rate: $24–$26 per hour 

Overview
We are seeking a highly organized and proactive Temporary Project Assistant to support a variety of administrative, marketing, and event coordination initiatives. This part-time hybrid role offers a flexible schedule and is ideal for someone who thrives in a dynamic environment, enjoys juggling multiple projects, and can work independently with minimal supervision.
Key Responsibilities

•     Coordinate finance reimbursements and assist with expense tracking
•     Support School of Medicine marketing and communications initiatives
•     Assist with ad hoc publication coordination (newsletters, flyers, etc.)
•     Organize and transfer photo assets between SharePoint and Picflow
•     Revamp the Awards and Nominations website
•     Attend and contribute to virtual team meetings
•     Scan and digitize files (10–15 boxes)
•     Clean and organize clinic storage and resident mail room
•     Scan and archive 4,000+ historical slides??????
•     Support setup and breakdown for department events requiring some evening hours with month notice. 
•     Assist with Resident Interviews:
•     Coordinate Administrative Professional Development Events

Required Skills
•     Excellent time management and ability to meet deadlines
•     Strong attention to detail and organizational skills
•     Clear and professional communication (written and verbal)
•     Flexibility to adapt to changing priorities
•     Ability to work independently
•     Digital file naming and organization
•     Document version control and accessibility
•     Scanning and uploading documents
•     Microsoft 365 (Word, Excel, PowerPoint, Publisher, Outlook, SharePoint)
•     Canva (for marketing materials) experience preferred
•     Picflow (photo storage and organization) experience preferred
•     Create and manage timelines
•     Record meeting minutes and send follow-ups
•     Conduct basic market research and cost-benefit analysis
•     Schedule rooms and send calendar invites
•     Coordinate with vendors and confirm logistics
•     Provide guest support and signage
•     Troubleshoot on-site issues calmly and efficiently

Preferred Skills
•     Experience with finance/expense reimbursements
•     Receipt collection and organization
•     Basic form completion and system entry (e.g., Concur, Excel)
•     Understanding of reimbursement policies (with guidance)

Apply today for immediate consideration. 

#ZR - Rep