Executive Assistant

Medical Executive Assistant to Owner/Medical Director 

Healthcare & Practice Knowledge
    •Understands medical terminology and workflow of a private medical practice
    •Comfortable navigating EMR concepts, insurance terms, provider scheduling, and clinical operations
    •Can communicate effectively with physicians, nurses, and clinical staff when needed or applicable

Organizational Support & Personal Workflow
    •Keeps the Medical Director organized and on schedule at all times
    •Manages and prioritizes daily, weekly, and long-term task lists
    •Monitors inbox and provides reminders to respond to time-sensitive emails or follow-ups
    •Prepares materials ahead of meetings, speaking engagements, or events
    •Coordinates and tracks key action items from leadership and operations meetings

Scheduling & Calendar Management
    •Manages complex calendar with clinical, administrative, and personal obligations
    •Schedules and confirms:
    •    Internal leadership and staff meetings
    •    Marketing and strategic meetings with hospital executives and referring specialists
    •    Vendor and business development calls
    •    Construction walkthroughs, photoshoots, and business-related appointments

Vendor & Partner Coordination
    •Organizes and schedules meetings with:
    •    Vendors (IT, office supplies, branding/marketing, construction, etc.)
    •    Hospital executives and external specialists for collaborations and referral alignment
    •    Prepares agendas and takes minutes for strategic meetings

Site Visits & Errands
    •Accompanies Medical Director on site visits to new clinic build-outs to assess progress, provide updates, and ensure alignment with goals
    •Capable of running business-related errands and ensuring execution of logistical needs (e.g., promotional materials, gifts, marketing collateral)

Communication & Follow-up
    •Professionally drafts, proofreads, and edits emails, letters, and documents
    •Serves as a communication liaison between the Medical Director and internal/external stakeholders
    •Proactively follows up on delegated tasks and ensures completion without the need for reminders

Personality & Work Style
    •Warm, friendly, and polished with a “can-do” attitude
    •Must be comfortable in a dynamic, fast-paced environment and open to occasional schedule changes
    •Maintains confidentiality and acts with discretion at all times

Mobility & Logistics
    •Must have a reliable vehicle and valid driver’s license
    •Willing to travel to different clinic locations and construction sites across metro Atlanta including driving the medical director 
    •Mileage reimbursement provided
    •    Being flexible and able to handle change in plans last minute
    •    Able to keep up with fast paced environment

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