Administrative Assistant, Anesthesia (Decatur)

Prestige Staffing is hiring for an Administrative Assistant for The Department of Anesthesiology  for a contract opportunity. Monday through Friday during normal business hours and would consider part time if needed. This medical organization is very well known and well respected with excellent benefits. 

Job Duties:

• Manage Physicians Calendar
• On Call Calendar Paging System
• Payroll (Timekeeping)
• EPIC Open Records
• Schedule Meetings (identifying space, location, bridge lines and catering, as needed)
• Assist with welcoming MD interviewing candidates
• Assist with Department Communications
• Preparation of the Daily OR Schedule /Call Schedule
• Greet visitors and answering incoming calls
• Employee Compliance Tracking
• Healthcare Learning Center (online training module)
• Continued Medical Education (CME tracking)
• Facility Access Coordinator Phone/PIC Assignments

• Assist with answering incoming calls and greeting guests
• Expense Reports
• Faculty Needs (business cards, lab coats, lockers, mail, phones/PIC’s, etc.)
• CV Maintenance, as needed
• CME Tracking (System)
• Supply Ordering (SCM)
• Maintain files for faculty state licenses and immunization records
• Office Coordinator (Setup desk space, phones and order office keys)
• Check Request and Invoice Processing
• Oversee/Manage payroll timekeeping for the anesthetist/APP team (Most likely a division of 30)
• Monitor/send reminder to providers re: EPIC open records
• Help define areas for process improvement
• Manage ongoing projects

• High School diploma required
• Must have EPIC reporting experience
• Qgenda experience highly preferred
• Able to work independently and manage one other person
• 5 years of clerical or administrative assistant experience
• Strong MS Word, Outlook, Teams, and PowerPoint
• Advanced Excel skills a must
• Fast and accurate typing (55 wpm)
• Able to pass criminal background and drug test 
• Must be organized and deadline oriented
• Customer Service demeanor
• Excellent grammar and sentence structure
• Detail and deadline oriented
• Able to manage multiple projects
• Credentialing or Medical Staff Office experience would be helpful

Apply today for immediate interview.