AP Specialist/Accountant

Job Title: Accounts Payable Specialist
Employment Type: Full-time

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring invoices are processed accurately and on time, and supporting the accounting team with reconciliations and reporting. This role plays a key part in maintaining vendor relationships and supporting the financial operations of the business.

• Review, code, and process vendor invoices, employee expense reports, and payment requests.

• Match purchase orders, invoices, and receipts to verify accuracy.

• Prepare and process payments via check, ACH, and wire transfer on a regular schedule.

• Reconcile vendor accounts and resolve discrepancies in a timely manner.

• Maintain accurate vendor files and ensure proper documentation is stored and organized.

• Assist with month-end and year-end close by preparing accruals and reconciliations.

• Provide documentation and support during internal and external audits.

• Respond to inquiries from vendors and internal departments regarding accounts payable activity.

• Ensure compliance with company policies, procedures, and accounting standards.

• Bachelor’s degree in Accounting, Finance, or related field preferred; equivalent work experience accepted.

• Minimum of 2 years of accounts payable or general accounting experience.

• Strong knowledge of debits, credits, and general ledger processes.

• Proficiency in Microsoft Excel and other Microsoft Office applications; experience with ERP systems such as SAP, Oracle, or NetSuite preferred.

• Strong analytical and problem-solving skills.

• Excellent attention to detail with a high level of accuracy.

• Strong verbal and written communication skills.

• Ability to work independently as well as part of a team in a fast-paced environment.

• Hourly rate: $20–$28 per hour, depending on experience.

• Health, dental, and vision insurance.

• 401(k) retirement plan with company match.

• Paid time off and company holidays.

• Opportunities for professional development and career growth.