Accounts Payable Specialist

Accounts Payable Representative

Job Summary:
Reporting to the Accounts Payable Manager, the Accounts Payable Representative will be responsible for all
accounting work associated with processing accounts payable invoices. The ideal candidate will have 2+years of
relevant work experience with the full cycle Accounts Payable process. The main responsibility will be to code, seek
approval, and enter invoices to ensure day-to-day payment obligations are met in a timely, accurate and consistent
manner. The Accounts Payable Representative must be able to interact effectively with department managers,
Accounting/Finance staff, and vendors daily.

Qualifications:
• 2+ years of experience in a previous Accounts Payable position
• Experience using Microsoft Dynamics GP (Great Plains) is a plus
• Experience in an insurance or automotive dealer environment is a plus
• Proficient at Microsoft Excel
• Must support and work in a team environment
• Adhere to all company policies and procedures
• Have strong work ethics
• Possess strong organizational and time management skills
• Ability to communicate effectively verbally and in writing
• Ability to perform mathematical computations such as percentages or fractions quickly and accurately

Core Competencies Required:
• Understanding of Chart of Accounts and coding of invoices
• Ability to administer and adhere to a delegation of authority / approval matrix
• Teamwork/Collaboration: Support team members by establishing effective interpersonal relationships and
cross functional partnering
• Job Knowledge: Clearly demonstrate a good grasp of key job functions, relevant terminology, technical
processes, and standards
• Customer Experience: Communicate effectively with customers, advocate customer needs, and initiate
resolution
• Attention to Detail

Duties and responsibilities:
• Route and track invoices for approval
• Review all invoices for appropriate documentation
• Code invoices to appropriate accounts using the Chart of Accounts
• Accurately enter invoices in Microsoft Dynamics GP
• Utilize PaperSave software to accurately manage workflow and track invoice approvals
• Process all payment types (US and Canadian) including check, ACH, credit card, and wire
• Operate mailing equipment
• Monitor and distribute mail in the AP box in the mailroom
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and
accepted accounting practices
• Reconcile vendor statements including research and discrepancy correction
• Assist in month-end closing including accrual for unapproved invoices
• Facilitate vendor maintenance: request W-9 forms, update remittance addresses, etc.
• Sort and distribute incoming mail including scanning invoices
• Respond to Accounts Payable requests through the internal ticketing system and respond in a timely
manner
• Performs other related work as necessary

Knowledge, Skills, and Abilities:
• 2 + years of Accounts Payable experience
• High school diploma required, college courses in accounting preferred
• Must have strong work ethic
• Must be well organized and a self-starter
• Detail oriented
• Proficiency in Excel and Word preferred
• SharePoint and Microsoft Dynamics GP preferred
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced environment with emphasis on accuracy and
timeliness

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